To make sure your auto transport goes off without a hitch, we’ve created the ultimate snowbird car shipping checklist. Follow these simple steps to prep your vehicle, save money, and travel stress-free.
Why a Checklist Is a Must for Snowbirds
Car shipping might seem simple: book a carrier, hand over the keys, and you’re done, right?
Well… almost. Missing even a small step (like not taking photos or forgetting to check insurance) could lead to delays, damage claims, or surprise charges.
This guide is your all-in-one tool to make sure nothing slips through the cracks before your seasonal migration.
Snowbird Car Shipping Checklist
Here’s the breakdown, from planning to post-delivery.
1. Book Your Transport Early
Don’t wait until the week before your flight.
- Recommended timeline: 2–4 weeks in advance
- Use a reputable broker or licensed carrier
- Get quotes from at least 3 different providers
- Confirm the company has a USDOT number and proper insurance
2. Choose the Right Type of Carrier
Do you need:
- Open transport (affordable, standard cars)
- Enclosed transport (luxury, classic, or high-value vehicles)
💡 Tip: Most snowbirds use open carriers – it’s faster and cheaper.
3. Set Flexible Pickup & Delivery Windows
Allow at least a 2–5 day pickup window
Avoid weekends and holidays if possible
Make sure someone (you or a trusted contact) is available for both ends
4. Prep Your Vehicle for Shipping
A well-prepped car means fewer issues during transport.
Here’s your pre-shipping vehicle checklist:
- Wash your car (easier to inspect for damage)
- Remove all personal items and valuables
- Disable alarms
- Secure or remove loose parts (bike racks, spoilers)
- Check tire pressure and battery
- Leave ¼ tank of gas max
- Lock the car after loading (driver will unlock upon delivery)
5. Document Your Car’s Condition
This step protects you in case of transport-related damage.
- Take high-resolution photos of all sides
- Capture close-ups of any pre-existing scratches or dents
- Time-stamp the photos, if possible
- Share photos with the carrier if requested
6. Coordinate Travel Dates With Pickup Timing
Plan your flight with a buffer.
- Don’t fly out the same day your car gets picked up
- Leave 1–2 days between car pickup and your own departure
- Arrange for rideshare or rental if there’s a gap in transportation
7. Inspect Upon Delivery
When your car arrives:
- Walk around and inspect thoroughly
- Compare to your original photos
- Note any new damage on the Bill of Lading (BOL)
- Only sign once everything checks out
If damage exists:
- Take new photos
- Notify the transport company immediately
- File a claim ASAP if needed
What NOT to Pack in Your Car
Avoid loading the car with:
- Luggage or large boxes
- Electronics or valuables
- Prescription meds
- Firearms or hazardous materials
Even if your carrier allows light items, they’re not covered by insurance.
Common Tools & Contacts to Keep Handy
Before you go, keep this mini cheat sheet with you:
- Carrier or broker contact info
- Order confirmation number
- Pickup window dates
- Insurance contact (yours + carrier’s)
- Backup of your pre-shipping photos
Conclusion
Whether you’re heading south in the fall or returning north in spring, following this guide will help you:
- Avoid common mistakes
- Protect your vehicle
- Save time and money
- Enjoy a smoother travel experience
Contact us today, get your free quote and let us handle your car shipping needs.